Procedures - Policy Office of the Vice President for Research



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Office of the Vice President for Research


Procedures & Policy


Proposal Review Process



  1. The Sponsored Program Services (SPS) Pre-Award Grant Assistant compiles the proposal materials and date/time stamps as received.

  2. In order of receipt, the SPS Pre-Award Grant Assistant enters the proposal information into InfoEd, prepares a proposal file and forwards to the Pre-Award Specialist.

  3. The SPS Pre-Award Specialist reviews the proposal materials to ensure compliance with institutional and sponsor policies.

  4. When the proposal review has been completed, the SPS Pre-Award Specialist informs the principal investigator and/or department administrator of any changes to be made. It is the responsibility of the principal investigator and/or department administrator to make the changes.

  5. https://www.the-essays.com/power-point-presentation -Award Specialist forwards the proposal to the University’s authorized representative for review, approval and signature.

  6. For paper proposals or electronic submissions by the principal investigator, SPS returns the signed forms to the principal investigator or department administrator. It is the responsibility of the principal investigator or department administrator to submit the final proposal to the sponsor. A full copy of the proposal should be forwarded to SPS.

  7. For electronic submissions by SPS, the Pre-Award Specialist submits the final proposal to the sponsor. A full copy of the proposal is filed and is accessible to the principal investigator and department administrator via InfoEd.

  8. The PI and/or department administrator should monitor submission of the proposal through sponsor acceptance of the proposal for review. This can be done via e-mail from Grants.gov or directly from the sponsor. If there are errors requiring correction, the PI and/or department administrator makes the necessary corrections and contacts SPS to resubmit.



Proposal Review Requirements


SPS requests that every effort is made to submit your proposal to our office no less than 5 business days prior to the agency deadline. This allows SPS to review the proposal thoroughly and identify problems that need to be addressed, as well as allow you ample time to finalize the proposal.


All proposals must be routed through SPS for review and approval prior to submitting to the sponsor to ensure compliance with University, Federal, State, and Sponsor policies and procedures. Pre-proposals that require electronic submission by SPS, the signature of an authorized official or cost share must also be routed through SPS. The routing process is not completed until the authorized official in SPS has signed the proposal.


Submissions made prior to approval from SPS are not officially approved and may be administratively withdrawn if the submission is found to be non-compliant with University or agency requirements. If you have submitted a proposal without SPS review, please notify us immediately so we can work with you to route your proposal for the necessary approvals.


Proposal Submission Requirements


The following should be submitted to SPS 5 business days prior to the sponsor deadline:



  • Completed Internal Proposal Review Form

  • Proposal Guidelines from Sponsoring Agency

  • Completed Proposal Cover Sheet

  • Draft Proposal Narrative

  • Preliminary Budget and Budget Justification

  • Cost Sharing Details and Approvals, if applicable

  • Approved Scope of Work, Budget, Budget Justification, F&A Rate Agreement and signed Information and Compliance Form for Subrecipients for all subcontractors.

  • Draft electronic application, if applicable (Final applications should be submitted to SPS 2 business days prior to sponsor deadline)



Pre-Proposal Submission Requirements


The following should be submitted to SPS 5 business days prior to the sponsor deadline:



  • Completed 1st page of Internal Proposal Review Form

  • Proposal Guidelines from Sponsoring Agency

  • Completed Proposal Cover Sheet

  • Draft Proposal Narrative

  • Preliminary Budget and Budget Justification, if applicable

  • Cost Sharing Details and Approvals, if applicable

  • Approved Scope of Work, Budget, Budget Justification, F&A Rate Agreement and signed Information and Compliance Form for Subrecipients for all subcontractors, if applicable.

  • Draft electronic application, if applicable (Final applications should be submitted to SPS 2 business days prior to sponsor deadline)



For assistance with preparing your proposal and meeting requirements, please refer to the Proposal Preparation Checklist.


If the proposed research involves the use of human subjects, animal subjects, embryonic stem cells, recombinant DNA, or biohazards, Research Compliance Services can assist you in obtaining appropriate review and approval.


Proposal Submission Due Dates


The following proposal submission due dates allow SPS sufficient time to review the proposal thoroughly, identify necessary corrections and make appropriate recommendations. The review timeframe allows PIs ample time to finalize the proposal prior to submission to sponsors.


11.9.18 16:20, kommentieren

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